Privacy

Stockport Grammar School – Alumni Community

Stockport Grammar School and any subsidiaries maintains a database of alumni, friends, supporters, and parents in order to stay in touch with our community and keep you updated about news, events, careers initiatives and fundraising activities.

This Privacy Policy is provided to visitors (“you” or “your”) by Stockport Grammar School ("us", “our”, or “we”).

Some of our database (but not all) choose to join our online community by registering on this website and creating an online profile. In both instances (individuals with offline database records and individuals with online profiles), we collect and store personal information (or “data”) about you. We are committed to protecting and respecting your privacy and this Policy sets out what information we collect about you, where and how we use (“process”) it. This Policy should be read in conjunction to the Stockport Grammar School Development and Alumni Privacy Policy.

We may change this Policy from time to time. If we make any significant changes we will advertise this on the website or contact you directly with the information. Please check this page occasionally to make sure you are happy with any changes.

If you have any questions about this Policy or concerning your personal information, please contact a member of the External Relations Department at externalrelations@stockportgrammar.co.uk or by post to The External Relations Department, Stockport Grammar School, Buxton Road, Stockport, Cheshire, United Kingdom, SK2 7AF.

For the purposes of the General Data Protection Regulations (GDPR) and any subsequent UK legislation covering data protection, the Data Controller is Stockport Grammar School.

What type of personal information we collect
The information we have about you depends on where we collect it, but may include:

First name
Last name
Email
Address
Photographs
Gender
Date of birth
Family relationships
Years at Stockport Grammar School
Higher education and work details
Participation in our events, emails, competitions, surveys and other activities
Donations made to Stockport Grammar School
Geo-location data (your geographical location based on your IP address)
Log-ins and activity on the website
A record of payments made via the website (but we do not store your credit/ debit card details as these are processed securely externally by a third-party payment provider) which could include event tickets, shop purchases or online donations
Consent options and communication preferences
Content (such as announcements, stories, photos, documents, comments, events, jobs) that you post on this website or provide to us by other means
Messages that you send to other community members via the direct messaging system when logged in to this website

Where we collect information from
We collect personal information when you:

visit this website
create or update your online profile
post content on to this website or other websites and social media sites managed by Stockport Grammar School
take part in an event
attend a meeting with us and provide us with information
contact us in any way including online, email, phone, SMS, social media or post
open an email sent from this website
send a message via the direct messaging system on this website
leave Stockport Grammar School and we transfer some basic details about you from the main SGS database in to our alumni database

How we use your information
Please refer to the Development and Alumni Privacy Policy to understand how we use your personal information.

Our legal basis for processing your information
Please refer to the Development and Alumni Privacy Policy to understand how SGS uses Legitimate Interest and how it stores your communication preferences.

Updating your consent preferences
If you have an online profile on this website you can update your consent options by logging-in and clicking on “My Settings” in your profile. Scroll down to find your ‘Consent options’ where you will see a list of consents and the options “opt-in”, “opt-out” and “unspecified”.

Via ‘My Settings’ you can also choose to hide your profile from Google, limit access to your profile so that it’s only viewable to your connections and adjust some of the automatic notifications that you receive from this website. Please note that your name (but not full profile) may appear in various places around the community website, such as a ‘Recent Joiners’ box and in ‘Search’ results irrespective of the privacy settings you have selected.

If you want to contact us about your consent preferences please contact the Head of Development at externalrelations@stockportgrammar.co.uk.

How we keep your information safe
Please refer to the Development and Alumni Privacy Policy and SGS Privacy Statement to understand how we keep your information safe. Your data on the Stockport Grammar School Community Website is stored on a dedicated, secure cloud server hosted by Amazon Web Services (AWS) in the EU and managed by our website provider, ToucanTech. Industry standard firewalls, anti-virus, encryption and back-up methods are in place, as well as strict data handling protocols.

We always ensure only authorised persons have access to your information, which means only our approved employees and contractors, and that everyone who has access is appropriately trained in data management.

If you have an online profile for this website you are responsible for keeping your login details (email and password) confidential and we ask that you do not share your password with anyone.

No data transmission over the internet can be guaranteed to be completely secure. So, whilst we strive to safeguard your information, we cannot guarantee the security of any information you provide online and you do this at your own risk.

Who has access to your information?
Third parties who provide services for us, for example sending mailings. We select our third-party service providers with care. We provide these third parties with the information that is necessary to provide the service and we will have an agreement in place that requires them to operate with the same care over data protection as we do.

Third parties if we run an event in conjunction with them. We will let you know how your data is used when you register for any event.

Web hosting, email hosting, analytics and search engine providers that enable us to run our community database and improve our website and its use.

Third parties in connection with restructuring or reorganisation of our operations, for example if we merge with another business. In such event, we will take steps to ensure your privacy rights will be protected by the third party.

Other than this, we will not share your information with other organisations without your consent.

Keeping your information up to date
Please would you let us know if your contact details change. Online members can update your details directly by logging-in to the website and clicking on ‘My Settings’ under your profile. You can also update your details by contacting us at externalrelations@stockportgrammar.co.uk.

Cookies
Some information and data may be automatically collected through the use of cookies on this website. Cookies are small text files employed on the website to recognise repeat users and allow us to observe behaviour and compile aggregate data in order to improve the user-experience we provide for our website visitors.

The law states that we can store cookies on your machine if they are essential to the operation of the website, but that for all others we need your permission to do so.

The list below explains the cookies we use and why:

Session Cookie
Stockport Grammar School_Member_Code
Stockport Grammar School_PyroCMS
Used to remember you as you travel from page to page in a single session (without leaving the website) in order to provide a continuous and unified experience

Functional Cookie
Stockport Grammar School_Identify
Used to remember your login details when you return to the website after previously logging out, by storing them in your browser. This cookie is turned off by default and is only activated when you select the ‘Remember Me’ check box during login.

Opting out of cookies
If you do not wish to receive cookies from us or any other website, you should be able to turn cookies off on your web browser: please follow your browser provider’s instruction in order to do so. Unfortunately, we cannot accept liability for any malfunctioning of your computer or its installed web browser as a result of any attempt to turn off cookies.

To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.aboutcookies.org or www.allaboutcookies.org.

Use of aggregated data
Where data can be aggregated and anonymised, our website provider (ToucanTech) might use this for research purposes without restriction. For example, they may monitor traffic patterns, site usage, response rates and data trends to help make improvement to the website software. They are entitled to do this because the resulting data will not personal identify you and will therefore no longer constitute personal data for the purposes of data protection laws.

How long we keep your information for
Please refer to the Development and Alumni Privacy Policy to understand the SGS Retention Policy.

Your rights
Please refer to the Development and Alumni Privacy Policy to understand Your Choices and Rights.

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This Policy was last updated in March 2023